Rights: The organisers reserve all rights in connection with “Ramadan Shopping Festival”. The organiser has the right to make any decision related to cases not provided for in these regulations.
Terms of References: In these rules and regulations, the term “Exhibitor” shall include all employees, staff and agents of any company, partnership firm or individual to whom space has been allocated for the purpose of participating. The term “Organiser” shall mean the management committee, Exposaka. The term “trade show” shall mean the trade show known as “”Ramadan Shopping Festival”.
Booth Confirmation: A booth would be deemed confirmed, upon the exhibitor submitting the registration form duly signed along with the complete product and realisation of payment there against.
Booth allocation: The organiser reserve absolute right for the final booth allocation, and may offer alternate booth of equivalent size to confirm exhibitors. Exhibitors request for specific locations will be considered but cannot be binding or conditional for their participation, once they fill in registration form. Exhibitors should abide by the rules and regulations.
Default on payment: The organisers reserves the right to cancel any reservation of space in the event of an exhibitor not having paid the dues of the booth charges within specified period. Payment already received will be forfeited in such cases.
Cancellation: No reduction / cancellation would be permitted after registration. The organisers may, in special cases, permit reduction / cancellation upto 30 days before the trade show dates after forfeiting 50% of the total booth charges. In extremely exceptional situations, which will be judge solely the trade show management cancellation maybe permitted by carrying forward the amount to the credit of the exhibitor for the next year. No cash refunds would be made.
Damage to the trade show area: Exhibitors are required to indemnify organiser against any claim made against them in respect of damage to trade show halls and venue caused by their stand exhibits, staff or by agent acting on their behalf.
Taxes and Licenses: Exhibitor is solely responsible for the obtaining any licenses and permits, and payment of all taxes (including sales used taxes), license fees, or other charges applicable to its participation in the event.
Insurance and Security: A) Security and insurance of the exhibits and property of the booth shall be the responsibility of the individual exhibitor B) The organiser shall not be responsible in any way for personal injury to the exhibitors or their staff, agents invitees or licensees, however caused.
Consequential loss: In case of the trade show being cancelled or suspended or deferred in whole or in part, for causes beyond the organisers control, the organisers do not accept any consequential liability in any eventuality.
Business volume: The organisers don’t guarantee any volume of business to any exhibitor, nor are in any exhibitors booth.
Booth alteration: A) No alteration in size of an exhibitors booth is permitted without the prior written approval of the organisers B) The organiser reserves the right to modify the layout of the booth sites and gangways, and allot alternate stand. C) In case the actual size of a booth is less than booked space, the orgaiser will be liable to a refund cost of the discrepancy in space in rounded meters but would not be liable for any consequences thereof. D) In the event of an exhibitors display causing inconvenience to other exhibitors, the organisers preserve the right ask for the required alterations E) Conversion of an allocate shell scheme booth to free design (like raw space booths) is not permitted. F) No fixing should be made to the flush plywood of the shell scheme damaging them in any way alterations in the fascia structure or the format are not permitted. Any attempt to do this will involve the restoration of the original structure at the expenses of the exhibitors or his /her agent. G) Neither are the booth displays allowed to overhang the allotted area, nor are any obstructions permitted near gangways, firepoints, extinguishers and emergency exits. H) Designers are particularly requested to avoid designs which may block or box in on other exhibitors’ booths or the aisles
Booths Interiors: While the exhibitors are free to decorate their stands to the best of their ability for projecting the right image of their products and companies, they should take care not to cause any damage to the walls, Panels and floor by use of nails, painting or any other such activity. All designs for construction of booths on raw space must be sent to organisers for technical approval, atleast 3 weeks before the show. Space is only 12 feet from the ground.
A) All construction work like wood work, painting, etc. should be completed by 20th April 8:00AM
Equipment Interference: No equipment which emits excessive noise or cause electrical interference or any other annoys can be operated. In this matter, the decision of the organiser shall be final.
Audio Visual Presentation: It is appreciated that audio visual presentations are an important part of Fashion Connect / HomeTex Plus. However, the organisers expect exhibitors to exercise discretion and show courtesy towards fellow exhibitors.
Space not occupied: A) Every exhibitor shall occupy and man the full area booked by him for the entire duration of the trade show B) Should an exhibitor fail to take up the booth allocated to him, the organiser reserve the right to use the booth so unoccupied as they think fit and the exhibitors shall not have any claims in this regard.
No Sub letting: The exhibitors may not assign, sublet or grant licenses in respect of the whole part of the stand, cards, advertisements or printed matter of the firms or persons who are not bonafied exhibitor may not be exhibited or distributed from any booth except that an exhibitor may distribute cards, advertisements or printed matter of companies or firms which are subsidiaries of the exhibitor or the exhibitors ultimate holding company.
Exhibitors may only display in their booths their products in the application form and accept by the organisers. Exhibitors must not engage in advertising of non exhibiting companies.
Collection must be presented inside the booths. Distribution of leaflets or samples outside the booths is strictly prohibited.
Promotion by exhibitors: In all communication inviting patrons to visit their booths, exhibitors must specify clearly that registration is must for entry to Fashion connect. If this is not the case the organiser reserve the right to allow them entry at the cost of the exhibitors.
Hoardings /Banners: No hoardings, banners etc. will be allowed at the venue or on the roads in the vicinity unless the design, specification, location and installation have been approved by the organisers in writing. In case it is not, such unauthorised display is liable to be removed by the organisers without notice at the exhibitors cost.
Security: Although a 24hour hall security will be in operation throughout the trade show exhibitors should take all possible precautions to prevent loss or damage to their equipment merchandise, display etc.
Exhibit possession / Removals: A) Exhibitors – Raw space possession at 3:00 PM on 19th April 2018 Shell scheme at 8:00AM 20th April 2018. B) Exhibits must be removed from the booth before 10:00 PM of 22nd. C) Should an exhibitor fail to vacate his booth, space premises by the time specified above he/she shall be liable to pay any charge or cost incurred by the organisers as a result of thereof.
Exit Permit: No material /exhibit shall be allowed to be taken out of the hall before 8:30PM on 22nd April 2018 and without valid exit permit obtained from the officer authorised by the organiser.
Shell Scheme booth Sizes: The size of shell scheme is calculated to the nearest sq mtrs. (rounded-up or down) and cost is based on the size.
Electrical installations: All outside electrical installations must be carried out by the officially appointed electrical contractors before connection to the main supply. Exhibitors will be responsible for safeguarding their equipments against any voltage fluctuations and /or power failure and the organisers will not be liable for any consequences thereof.
Fascia: Only 1 fascia board per booth will be provided shell scheme exhibitors are not allowed to change the standard fascia as part of the display. The information provided in the registration form will be used for the Fascia board at your stand and in the official show directory.
Failure of Service: The organiser will endeavour to ensure that the services of the suppliers are provided. However, neither they nor the suppliers shall be liable to exhibitors for any loss or damage should any such service wholly or partially fail or cease to be available. Also the exhibitors shall not be entitled to any concession in respect of the stand charges due or paid under the contract.
Right to enter the tradeshow: The organiser, venue officials and those authorise by them have the right to enter the tradeshow premises at any time to execute work, repairs and alterations and for the other purposes.
Right of entry to visitors: The organiser reserve the right of admission to the visitor and may prescribe registration procedure and recover registration charges secretarial cause from the visitors. Organisers decision in this matter would be final.
Verbal Agreement: Any verbal agreement concerning any aspects of the contract or the exhibition is not valid unless confirm in writing.
Jurisdiction: Any dispute between the organiser is subjected to the jurisdiction of the court of Mumbai (India) only.